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Meetings Etiquette
Good Meeting Etiquette
M – Meetings
Meetings are for the benefit of all. No person has the right to dominate or be disruptive.
E – Everyone
Everyone should be addressed courteously and feel welcome and comfortable to make their contributions. No one should feel bullied, insulted or be verbally attacked by another member.
E – Ensure
Ensure that meeting times, agenda items and contributions are managed well so that the meeting runs on time.
T – Take time
Take time to prepare- read minutes, follow up on things you have agreed to do; check agenda, make notes on what you want say.
I – Improve
Improve everyone’s understanding – do not use jargon.
N – Never
Never end a meeting without agreeing a decision or an action to progress for each agenda item.
G – Gain
Remember meetings are an opportunity to GAIN information as well as GIVE feedback.
S – Support the Chair Person
Whilst the Chair is ultimately responsible for managing the meeting, it is everyone’s responsibility to make their job as smooth as possible.
Source: Developed by PPI Panel of Service users at Southern Health and Social Care Trust.
Meeting Rules – Easy Read
- Meetings are for everyone.
- You can write down what you want say.
- Everyone should feel
welcome. - You can bring someone to help you.
- Everyone at the meeting will agree what to do next.